We are pleased that you are visiting our website! Data protection is a matter of trust and your trust is important to us.

The protection of personal data is therefore a particularly important concern for us. We would like to take this opportunity to inform you about which of your personal data we collect when you visit our websites, for what purposes it is used and to whom we may make it available.

We declare compliance with the legal provisions on data protection and data security. In particular data is used exclusively for the purposes specified below, as well as measures are taken to ensure data security by providing that data is used properly and not made accessible to unauthorized persons. Clients, service providers and their employees are obliged to maintain confidentiality and secrecy of the data disclosed by us unless there is a legally permissible reason for transmitting or disclosing the data entrusted to us or made accessible.

This Privacy Policy applies to the website of the controller which can be accessed under the domain https://www.ksv-wien.at/ and the various subdomains (hereinafter referred to as “our websites”). We reserve the right to amend the Privacy Policy with effect for the future, in particular in connection with the further development of the website, the use of new technologies or changes in the legal basis or the relevant jurisdiction.

You can print or save the Privacy Policy by using your usual browser. We recommend that you attach a printout of the Privacy Policy to your documents.

1 Name and address of the controller

The controller pursuant to Art. 4 para 7 of the EU General Data Protection Regulation (GDPR) is:

Kultur- und Sportvereinigung der Wiener Gemeindebediensteten
Rustenschacherallee 3

1020 Vienna

Phone: +43 1 720 84 91

E-mail: office@ksv-wien.at

2 Name and address of the data protection officer

The data protection officer of the controller is:

clever data gmbh
Danhausergasse 9/Top 3

1040 Vienna

Phone: +43 664 61415 18

E-mail: datenschutz@cleverdata.at
Website: www.cleverdata.at

3 General information on data processing

3.1 Extent of the processing of personal data

Personal data is any information relating to an identified or identifiable natural person. As a matter of principle we collect and use personal data of our users only to the extent necessary to provide a functional website and to show and present our content and services. The collection and use of personal data of our users only takes place with their consent except when prior consent is not possible and the processing of the data is permitted by a relevant legal provision.

3.2 Legal bases for collecting and processing of your personal data

Insofar as we obtain the consent of the data subject for the processing operations of personal data, Art. 6 para 1 lit a GDPR serves as the legal basis for the processing of personal data.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para 1 lit b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the execution of pre-contractual measures.
Insofar as the processing of personal data is necessary to comply with a legal obligation to which the controller is subject, Art. 6 para 1 lit c GDPR serves as the legal basis.
In the event that the vital interests of the data subject or another natural person necessitate the processing of personal data, Art. 6 para 1 lit d GDPR serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of the controller or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para 1 lit f GDPR serves as the legal basis for the processing.

3.3 Data deletion and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Further storage can be necessary if this has been provided for by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. The data will also be deleted or blocked if a storage period prescribed by the aforementioned standards expires unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

4 Provision of the website and creation of log files

When you access and use our website we collect the personal data that your browser automatically transmits to our server. This information is temporarily stored in a so-called log file. When you use our website we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security:

Information about the browser type and version used
The user’s operating system
The IP address and hostname of the users
Date and time of access
Websites from which the user’s system reaches our website
Websites accessed by the user’s system via our website

This data is as well stored in the log files of our system. This does not affect the IP addresses of the users or other data that allows the data to be assigned to a user. This data is not stored together with other personal data of the users.

4.1 Legal basis for processing personal data

Art. 6 para 1 lit f GDPR serves as the legal basis for the aforementioned data processing. The processing of the aforementioned data is necessary for the provision of a website and thus serves to ensure a legitimate interest of our company.

4.2 Storage period

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the users’ computers. For this purpose the IP address of the user must be stored for the duration of the session.

5 Use of cookies

Our website uses cookies. Cookies are small text files that are stored locally in the cache of the browser used. When a user accesses our website a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that allows the browser to be uniquely identified once you return to the website. Cookies do not become part of the PC system, cannot run programs and cannot contain viruses.

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after the page had been left. The use of cookies may be necessary for technical or other purposes.

Various cookies are used on our websites, the type and function of which differ.

5.1 Session-Cookies und Persistent-Cookies

A session cookie is a form of cookie that is deleted as soon as the user closes the browser after his or her current session (= session).

Persistent cookies are stored on the user’s device in order to be able to provide a user’s login information, settings or preferences the next time they visit the website. They serve to enable a more convenient and faster use of the website. The storage of these cookies is limited to a certain period of time, after which they are automatically deleted. Note that the storage period may vary depending on the cookie. You can deliberately delete these cookies from your system by by adapting your browser settings.

5.2 Technically necessary cookies

We only use technically necessary cookies on our website. These are used to ensure the functionality of the website by enabling basic functions such as page navigation and access to the website. Without these cookies our website cannot work properly. The legal basis for the use of technically necessary cookies is Art. 6 para. 1 lit f GDPR.

5.3 Storage period

As soon as the data transmitted to us via the cookies is no longer necessary to achieve the purposes described above, this information will be deleted, in particular if the cookies are deactivated. Further storage may take place in individual cases if this is required by law.

5.4 Legal basis for processing personal data

The legal basis for the use of so-called technically necessary cookies is our legitimate interest in the processing of personal data in accordance with Art. 6 para 1 lit f GDPR. We require your consent for the use of cookies that are not technically necessary or so-called third-party cookies. If you have given us your consent for the use of cookies on the basis of a notice provided by us on the website (“cookie banner”), the legitimacy of the use is also based on Art. 6 para 1 lit a GDPR.

You can revoke this consent at any time by clicking on the cookies link (also found in the footer) or by deactivating cookies in your browser settings for the future.

5.5 Information on configuring browser settings

You can manage your cookie settings via the configuration options of your browser settings listed below.

Most browsers are preset to automatically accept cookies. By changing the settings in your internet browser you can disable or restrict the transmission of cookies completely. Cookies that have already been stored can be deleted at any time which can also be automated. However, we would like to point out that you may no longer be able to use all the functions of our website to their full extent if cookies are deactivated by your browser settings on our website. You can also delete cookies that have already been stored in your browser or display the storage period via your browser settings. You can also activate your browser to give a notification before cookies are stored. The different browsers vary in their respective functions, so we ask you to use the respective help menu of your browser for the configuration options.

5.6 Overview of the cookies used

Name	Domain	Description	Duration	Type
cf_clearance	.eversports.at	Required to block the cookie before obtaining user consent.	1 year	required
origin	.eversports.at	Required to block the cookie before obtaining user consent.	session	required
_GRECAPTCHA	www.google.com	These services set cookies to identify bots and protect the website from malicious spam attacks	6 months	required
rc::a	www.google.com		persistent	required
rc::f	www.google.com		persistent	required
rc::c	www.google.com		session	required
rc::b	www.google.com		session	required
PHPSESSID	www.ksv-wien.at	Stores and identifies a user’s unique session ID to manage user sessions on the website.	session	required

6 Contact form

6.1 Extent of the processing of personal data

There are contact forms on our websites that can be used to contact us electronically. If a user choses this option, the data entered in the input mask will be transmitted to us and stored. The following data may be collected within the framework of the contact forms:

For directions:

Name
E-mail
Subject
Message

For enquiries regarding workshops:

Forename
Surname
Telephone number
E-mail address
Company/organization (voluntary)
Street/street number
Zip code
City
Alternative invoice recipient (voluntary)
Date request
Alternative date (optional)
Duration: from/to (optional)
Persons
Type of event
Reason (voluntary information)
Signage (for orientation of participants/visitors – voluntary information)
Information on meals (voluntary information)
Information on overnight stay (voluntary information)

The provision of this information is voluntary and initiated by you. If the information includes your contact details we will use these channels to contact you in accordance with your request. Your consent for the data processing will be obtained as part of the submission process and reference will be made to this Privacy Policy.

6.2 Purpose of data processing

The purpose of the data processing is to provide the possibility of contacting us via the contact form.

6.3 Storage period

The data will be deleted as soon as the purpose of the processing has been achieved unless further storage is legally required. The conversation is ended when the user´s requests have been dealt with and the facts in question have been conclusively clarified. In this context the data will not be passed on to third parties without your consent.

6.4 Legal bases for the processing of personal data

The legal basis for the processing of the data is Art. 6 para 1 lit a GDPR if the user´s consent is given.

The legal basis for the processing of data transmitted via e-mail is Art. 6 para 1 lit f GDPR.

If the e-mail contact aims at concluding a contract Art. 6 para 1 lit b GDPR is relevant as the legal basis for the processing.

7 Email Contact

7.1 Extent of the processing of personal data

You can also contact us via the email address provided. In this case the personal data of the users transmitted via email will be stored. The data will be used exclusively for the processing of your request or the purpose of contacting you.

7.2 Purpose of data processing

The purpose of the data processing is to provide the possibility of contacting us via contact form or e-mail.

7.3 Storage period

7.4 Legal basis for processing personal data

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para 1 lit f GDPR.

If the e-mail contact is aimed at concluding a contract Art. 6 para 1 lit b GDPR is relevant as the legal basis for the processing.

8 Registration on our website

On our website we offer users the opportunity to register free of charge by providing personal data. The data is entered into an input mask of Eversport GmbH (https://www.eversports.at/) and further processed by it. The data protection information of Eversport GmbH can be accessed at https://www.eversports.at/h/privacy.

8.1 Extent of the processing of personal data

The extent of the processing of personal data can be found on the website of Eversport GmbH (https://www.eversports.at/).

8.2 Purpose of data processing

Registration of users is required for the provision of certain content and services on our website. This content and services are linked to the registration. User identification is therefore required to provide this content and services.

8.3 Storage period

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. This applies for the data collected during the registration process if the registration on our website is cancelled or modified.

8.4 Legal basis for the processing of personal data

As part of the registration process the user’s consent to the processing of this data is obtained. The legal basis for the processing of the data is Art. 6 para 1 lit a GDPR if the user has consented.

8.5 Withdrawal of consent

As a user you have the option of cancelling the registration at any time as well as you can have the data stored changed at any time. You have the right to withdraw your consent at any time. The legitimacy of the data processing carried out before the revocation is not affected by the revocation.

9 Use of web-analysis tools

In order to be able to make our website as pleasant and comfortable as possible for you as a user the log files stored on the server are analyzed by software. No additional data is collected in addition to the log files explained in point 4.

9.1 Web log analysis software Webalizer

9.1.1 Extent of the processing of personal data

This website uses Webalizer, a free web log analysis software. The statistics generated by Webalizer are based on the log files of the web server and may include the following information: number of requests, visits, referrers (referrals), countries of origin of users. Your IP address is anonymized before being processed by Webalizer so that you remain anonymous to us. The data will be used exclusively for the analysis of website usage and to optimize the offer and will not be passed on to third parties. The information generated by Webalizer will not be passed on to third parties.

All statistical data is stored on servers located in the data centers in Linz and Vienna.

9.1.2 Purpose of data processing

By processing personal data of our users it is possible for us to create an analysis of our users’ surfing behaviour. We use the evaluations created by Webalizer to compile reports on website activity so that we can constantly improve our website and adapt it to the needs of our users.

9.1.3 Storage period

The storage period of the data in the Webalizer is 24 months.

10 Third-Party Providers

For the sale of services on the website the Kultur- und Sportvereinigung der Wiener Gemeindebediensteten uses reservation tools provided by the following operators. Below you will find the contact details of these third parties:

Eversport GmbH
Jakov-Lind-Strasse 13 /Level 5/Unit 6

1020 Vienna, Austria

phone: +43 676 888720200
E-Mail: office@eversports.com
Internet: https://www.eversports.at/

CASABLANCA hotelsoftware GmbH
Öde 32

6491 Schönwies, Austria

phone: +43-(0)5418-5622Fax: +43-(0)5418-5622-17

E-Mail: verkauf @casablanca.at
Internet: https://www.casablanca.at/

seminargo GmbH
Liebhartsgasse 16

1160 Vienna, Austria

Phone:+43 1 90 858

E-Mail: office@seminargo.com
Internet: www.seminargo.com

Seminargo’s data processing and storage takes place on AWS servers.
See: https://aws.amazon.com/de/compliance/gdpr-center/

10.1 Extent of processing of personal data

We process our customers’ data in order to enable the purchase and provision of our products and goods as well as the associated services (payment and delivery). If necessary for the execution and processing of an order we use external service providers (in particular postal, forwarding and shipping companies). We use the services of banks and payment service providers to process payment transactions. For the purpose of simplifying the shopping process and for the following contract execution the webshop operator can store the IP data of the subscriber by using cookies, as well as by storing the name, address and credit card number of the buyer. The data provided by you is necessary for the fulfillment of contract or for the implementation of pre-contractual measures, without this data no legally binding contract can be concluded. Data will not be transmitted to third parties with the exception of the transmission of credit card data to the processing banking institutions/payment service providers for the purpose of debiting the purchase price, and to the transport company/shipping company commissioned by us for the delivery of the goods and, if applicable, to tax advisors for the fulfilment of tax obligations. If the purchase process is cancelled the data stored by us will be deleted.

All user data provided and transmitted will be stored on the web servers for the booking of workshops and further processed in order to facilitate the booking procedure. Payment is not made via an online tool and therefore no payment data is stored.

No online payments are made on the platform of CASABLANCA hotelsoftware GmbH, but all transmitted data is stored.

On the Eversport GmbH platform payments are processed online using a payment transaction service provided by a third-party.

10.2 Storage period

If a contract is concluded all data from the contractual relationship will be stored according to the tax retention period (7 years). The data “name”, “address”, “purchased goods” and “date of purchase” will also be stored according to product liability provisions (10 years).

10.3 Legal basis for processing personal data

Data processing is carried out on the basis of the legal provisions of Art. 6 para 1 lit b (necessary for the fulfillment of a contract) of the GDPR.

11 Use of plugins

Our websites contain plugins from social networks. Please note that the Kultur- und Sportvereinigung der Wiener Gemeindebediensteten has no influence on whether and to what extent the respective service providers collect personal data. We do not know the extent, purpose and storage periods of their data collection. However, we would like to point out that it must be assumed that at least the IP address and some device-related information are used and recorded via plugins. It is also possible that these service providers use cookies.

In connection with the use of plugins personal data may be transferred to countries outside the EU/EEA, in particular to the USA, including the risk that your data will be processed by US authorities for control and monitoring purposes, possibly without legal remedies.

For the extent and purpose of the data collection by the respective service as well as the further processing and use of your data there, please refer to the data protection information directly on the website of the respective service. There you will also find further information about your rights and suitable setting options to protect your privacy. The plugins used are listed below.

The legal basis for the integration of plugins and the processing of personal data is your consent in accordance with Art. 6 para 1 lit a GDPR. You can withdraw your consent at any time. The withdrawal of your consent does not affect the legitimacy of the processing up to the time of the withdrawal.

11.1 Using Google Maps

On our website we use Google Maps, a service operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

By integrating this service on our website at least the following data is transmitted to Google LLC: IP address, time of visit to the website, screen resolution of the visitor, URL of the website (referrer), the identifier of the browser (user-agent) and search terms. The data transfer takes place regardless of whether you have a user account with Google that you are logged in to or whether you do not have a user account. When you are logged in this data will be assigned directly to your account. If you do not wish to be assigned to your profile you must log out before activating the service. Google LLC stores this data as usage profiles and uses them for the purposes of advertising, market research and/or the appropriate design of its website. You have the right to object to the creation of such user profiles; you will need to contact Google LLC directly for this.

For more information on the handling of user data please refer to Google’s Privacy Policy:https://policies.google.com/privacy?hl=de&gl=at.

11.2 Using Google reCAPTCHA

On our website we use Google reCAPTCHA, a service operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

By integrating this service we can find out whether a real person is visiting our website and that it is not a robot or spam software. Spam is understood to be any unsolicited information that comes to us unrequested by electronic means. With reCAPTCHA, in most cases, you simply need to check the box and confirm that you are not a bot.

reCAPTCHA collects personal data from users to detect whether the actions on our website really originate from humans. Accordingly, the IP address and other data that Google needs for the reCAPTCHA service can be sent to Google. The IP address will not be combined with any other data held by Google unless you are signed in with your Google Account while using reCAPTCHA.

For more information on the handling of user data, please refer to Google’s Privacy Policy:https://policies.google.com/privacy?hl=de&gl=at.

12 Rights of the data subject

If your personal data is processed you are a data subject within the meaning of the GDPR and you are entitled to the rights towards the controller listed below:

Right of access (Art. 15 GDPR);
Right to rectification (Art. 16 GDPR);
Right to erasure (Art. 17 GDPR);
Right to restriction of processing (Art. 18 GDPR);
Right to data portability (Art. 20 GDPR);
Right to object (Art. 21 GDPR).

When you receive our newsletters you have the right to withdraw your consent to receive them, without affecting the legitimacy of the processing carried out on the basis of your consent before the withdrawal.

12.1 Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the country of your residence, your place of work or the place of the alleged infringement if you consider the processing of your personal data in conflict with the GDPR.

The supervisory authority to which the complaint was lodged informs the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.

If you believe that the processing of your data violates data protection law or that your data protection rights have been violated in any other way you can complain to the competent supervisory authority.

In Austria it is the Datenschutzbehörde, Barichgasse 40-42, 1030 Vienna, Phone: +43 1 52 152-0, E-Mail: dsb@dsb.gv.at, Homepage: https://www.dsb.gv.at/.

13 Hyperlinks to third-party websites

On our websites we use so-called hyperlinks to the websites of other providers. If these hyperlinks are activated you will be redirected from one of our websites directly to the website(s) of other providers. You will recognize this e.g. by the appearance of a different URL. We cannot accept responsibility for the confidentiality of your data on the websites of third parties as we have no influence on whether these companies comply with data protection regulations. You can find out more about the handling of your personal data by these companies directly on their websites.

14 Data Security

We are committed to protecting your privacy and keeping your personal information confidential. In order to prevent manipulation, loss or misuse of your data stored by us we take extensive technical and organisational security precautions which are regularly reviewed and adapted to technological progress.

However, we would like to point out that due to the structure of the internet it may occur that the rules of data protection and the above-mentioned security measures are not observed by other persons or institutions that are outside our field of responsibility. In particular unencrypted data – e.g. if submitted via e-mail – can be read by third parties which is out of our control. It is the responsibility of the user to protect the data provided against misuse by means of encryption or in any other way.

15 Changes to the Privacy Policy

Due to the further development of our apps and services, websites, newsletters as well as the content and services offered by us it may become necessary to amend this Privacy Policy. The Kultur- und Sportvereinigung der Wiener Gemeindebediensteten reserves the right to alter the Privacy Policy at any time with effect for the future. The current version is available at https://www.ksv-wien.at/datenschutz/. It is recommended that you frequently check this document for any updates.

11.08.2025

Data privacy statement